Tag Archives: APPO

Redundancy and Automation are Key for Your Digital Photo Backup System

September is National Disaster Preparedness Month, and it’s that time of year when photo organizers everywhere are posing questions such as…

Did you know that September 27th is Save Your Photos Day? As a member of the Save Your Photos Alliance, I feel that I have a mission to educate folks about the importance of having a system in place to protect your digital photos/videos in the event of a catastrophic data loss. A catastrophic data loss can take on many forms, including the accidental loss/theft of your computer, the destruction of your computer as the consequence of a natural disaster, hard drive crashes, or even an epic computer hack.

Creating a backup system for your digital photo and video collection does not have to be complicated or time-consuming. When creating your system, you should keep in mind the two key features of an effective backup: redundancy and automation.

Your collection needs to be backed up in multiple places

There’s a saying in the industry that your data should not be considered backed up until it exists in at least three places. Redundancy is your insurance against Murphy’s Law and just plain bad luck. Hard drives go bad, devices fail, and cloud services go out of business. If one, or even two of these things happen to you simultaneously, you’ll still have a copy of your precious memories in back up #3.

Keep in mind that your backup copies also need to exist in at least two physical locations so that the offsite copy can serve as insurance in the event that your house burns to the ground or is leveled by a tornado.

The back up process needs to be automated

The more you can create a backup system that doesn’t require any manual processing on your part, the less opportunity there is for human error to enter into the equation. We are busy, overwhelmed, and (let’s face it) lazy at times. So using backup methods that work in the background without any effort on our part sets us up for success!

My 4-pronged approach for safeguarding your photo/digital collection

1. EXTERNAL HARD DRIVE WITH BACKUP SOFTWARE

Purchase an external hard drive that includes pre-bundled automatic backup software. Your hard drive should remain continuously connected to your computer so that it maintains a consistent, real-time backup of your files (your digital photos/videos, as well as all of the other files that live on your computer’s hard drive). A typical 1 terabyte hard drive will cost approximately $100.

2. ONLINE “ALL PURPOSE” CLOUD SERVICE

There are many online data backup services to choose from, including Carbonite, Backblaze, and Mozy. I’ve used Carbonite for years and have been very satisfied with it. I’ve experienced two catastrophic hard drive crashes in the past few years, and was able to retrieve my data seamlessly from the Carbonite cloud service both times. Take some time to research the options; just be certain that the one you choose backs up your files automatically.

3. ONLINE DEDICATED PHOTO STORAGE SERVICE

I know what you’re thinking…a second cloud service? The all-purpose cloud services are great for a nuts and bolts backup, but if you have any desire to edit, organize, and share your photos, then I highly recommend uploading your photos and videos to a dedicated photo storage and sharing site as well. The only disadvantage is that for most of these sites, you’ll have to manually upload your files (but you’ve got an automatic backup in 2 additional locations, so it’s all good!). When choosing a service, here are a few important questions you may want to ask:

What is the cost involved for the size of my digital collection?
Are there any file size limitations?
Can I download my images in full resolution?
Can I control the privacy settings for my collection?
Do I retain ownership of my images?
What organizing and editing features are available?
Can I create photo gifts, products, and prints directly from the service?

Some of my favorite photo storage services include Forever and SmugMug.

4. PRINT COPIES

Creating printed copies of digital photos counts as a back up method…believe it or not! Remember that a print photo can be scanned to create a digital photo in the future.

Some might consider my backup method “overkill”, but when it comes to my family’s memories and our legacy, I feel like there is no such thing as being too cautious. If this 4-pronged approach feels like too much to take on, or if you are not the type who spends a lot of energy fussing over your photos, just complete #1 and #2 and consider your back up system complete.

If you’d like hands-on assistance with implementing your photo backup system, schedule a free phone consultation to learn how I can be of assistance to you.

Want to learn more about Natalie Gallagher or Refined Rooms? Visit www.RefinedRoomsLLC.com or connect via: Facebook | Pinterest | Twitter | LinkedIn

Major Takeaways from the 2014 Association of Personal Photo Organizers Conference

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If you’ve ever attended a professional conference, you can relate to that energized, yet frenetic post-conference feeling you have upon returning home. I have a “post-conference routine” that I engage in to ensure that I capitalize on my conference experience as much as possible. This routine includes creating a list of core takeaway messages, as well as a list of action steps for implementing all of the new business ideas that conference attendance invariably conjures up.

Earlier this week, I returned from the Association of Personal Photo Organizers (APPO) conference in Dallas and finally had a chance to create my list of core takeaway messages from the conference. In today’s blog post, I’ll share the list with you.

Takeaway #1:

There is a monumental need for photo organizing services

The photo organizing industry is a field that is currently in its infancy. The field has emerged as a consequence of the huge volume of photos that people have amassed since the advent of the digital camera, as well as the ever-changing sea of technology that has significantly impacted the way in which we capture our memories. People are often too busy and/or too overwhelmed to regularly manage and safeguard their photo collections on their own.

The need for help is significant.

Takeaway #2:

Our photos are sacred to us

It’s certainly not an earth-shattering revelation to say that our photos are very important to us. During the conference though, I came away with an enhanced appreciation for just how important a role photos play in our lives. This message really hit home as I listened to several presenters discuss their amazing stories of various photo rescue efforts following natural disasters that have occurred across the U.S. and Canada.

Because photos are so sacred, it is vital that we all take the necessary steps to ensure that our precious memories are safe in the event of an unthinkable disaster.

Takeaway #3:

Our photos are everywhere…and that’s a problem

One of the consistent themes throughout the conference was the need to address the universal challenge of having our digital photos scattered across many different devices. The typical person has segments of their photo collection stored on their phones, tablets, laptops, cameras, and memory cards/flash drives.

The first step for putting a photo management system in place is to establish a digital “hub”–that is, a centralized place where all images will ultimately be stored, once collected from the original image source.

This image created by my APPO colleagues at PSG Photo Solutions provides a useful illustration of the digital hub concept.

Takeaway #4:

Our photos are not properly backed up…and that’s a problem

Another key component of a good photo management system is setting up an appropriate back up system for your photos. Several conference presenters shared alarming statistics regarding the percentage of people who don’t back up their photos on a regular basis, or have NO back up system in place whatsoever.

In addition, many people back up their photos to CD/DVD and are under the impression that their photos are safe for the long-term, when in fact, the average shelf life of the typical CD/DVD is 2-5 years.

Takeaway #5:

The way that we share our photos has changed over time

We print less photos, but share more than we used to.

While rates of photo printing have decreased, the variety of ways in which people “interact” with their photos has increased. People are choosing to be more creative with their photos, using photo books and photo products for displaying and sharing.

Of course, the advent of the smart phone, tablet, and picture sharing sites have also contributed to the demise of the print photo.

Takeaway #6:

We take a lot of bad photos…but that can be easily remedied

During the conference, I had the opportunity to hear well-known photographer Nick Kelsh discuss the need for ruthless purging of bad photos (and according to him, bad photos are an epidemic). So many of us tend to keep every single shot we’ve ever taken. Don’t be afraid to throw away the blurry ones…and the photos of your foot that you took accidentally.

Nick also offered these simple, yet powerful tips to reduce the number of bad photos you will eventually need to cull from your collection:

Beyond the Gallery Wall: Creative Photo Display Ideas

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As I prepare to leave today for the Association of Personal Photos Organizer’s (APPO) conference, I thought it would be appropriate to address photos in today’s blog post. Specifically, I thought it would be fun to share some uber-creative photo display ideas I’ve come across that ain’t your typical gallery wall. Not that there’s anything wrong with a gallery wall. It’s a classic and timeless way to decorate with photos:

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If you want to create a traditional gallery wall, there are a number of great DIY tutorials out there to assist you with the planning and placement process. Today, however, we are going to explore some photo display options that are a bit more “outside the box”.

1. Mixed Photos and Accessories Wall

This eye-catching wall display includes photos interspersed with art and wall accessories. You don’t have to be a photo purist…mixing things up creates serious visual interest. Just be sure to include some sort of unifying element that ties the entire collection together, such as a consistent color, texture or shape.

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2. Wire and Clips Display

For the high school or college student searching for a cool way to display their volume of Instagram photos (for those students who actually print their photos), this method offers the perfect blend of functionality and kitsch. Simply string a piece of wire, twine, or thin rope across the expanse of your wall and use clips to secure the photos to the wire. You can purchase ready-made kits designed specifically for this purpose. This method of display enables easy change-out of photos; it works great for more casual rooms in the home, such as playrooms, craft rooms, or even some family rooms.

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3. Plank-Mounted Frames

Talk about a statement-maker! This set of gorgeous handmade photo frames mounted on pretty painted planks is available at the Project Cottage Etsy store. I envision these being displayed prominently on a fireplace mantle. Can you see it?

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4. Photo Collage Wallpaper

Have you heard of We Montage yet? It’s a company whose motto is to “live beyond the frame.” You can upload your digital images to their website to create large-scale photo collages in the form of a removable “wallpaper” that easily adhere to your wall. This method of photo display is a useful option for spaces in which hanging photo frames is not practical.

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5. Wrap-Around-The Corner Photo Display

If your goal is to introduce “The Unexpected” into a room, this product is sure to please. This picture frame is designed to wrap around 90-degree corners. What a truly innovative way to display those photos, don’t you think?

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6. Heart-Shaped Collage

Since Valentine’s Day falls at the end of this week, I couldn’t resist wrapping up with this simple, yet design-savvy display option – affixing a collage of photos to the wall in the shape of a heart. Here’s a quick tutorial on how to accomplish this with ease.

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Displaying cherished photos is a powerful way to make your house feel like home. I hope that you come away from this post inspired to embark on your own unique photo display project. If you do, please return to the blog and tell me about it…and include a photo of your completed project!

For more creative ideas for displaying photos in your home, take a look at the Refined Rooms Phabulous Photo Display Board on Pinterest.

Want to learn more about Natalie Gallagher and Refined Rooms? Visit www.RefinedRoomsLLC.com

Managing Your Print Photo Collection: Step 1 – Organize

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PAPER REFINEMENT SERIES

Did you know that Paper Management is the number one reason that people hire a professional organizer? Despite our society’s best efforts to “go paperless”, excess paper clutter is a universal challenge in the homes in which I work. This post is the second in a series of blog posts that will focus on paper management.

If you ask people what possessions they are most likely to salvage from their home if it was on fire, they are likely to say their photo collection. Ironically, managing our photo collections is typically a very low priority on our “To Do” list. Dealing with those shoeboxes full of print photos is one of those tasks that most people plan to tackle “someday”. A disaster is not the only way photos can be destroyed. If your photos are improperly stored, you run the risk of losing your precious memories to damage caused by acidic papers, inks, and glues, as well as mold and mildew. By setting aside time to properly organize and safeguard your old print photos, you will be better able to enjoy them and share them with others for many generations to come. In today’s post, I’ll provide some basic tips for tackling the organizing process.

ORGANIZING YOUR PRINT PHOTOS

If your photos are scattered throughout your home, the first step is to gather all of your photos (including loose photos and photo albums) in one central location. This location should contain a large, flat work surface. A dining room table works great for this purpose.

Before you begin sorting photos, make sure you have the necessary tools available. Your photo organizing “tool box” should include:
- Cotton gloves (to protect photos from skin oils)
- Post-It notes/pen (for labeling your categories)
- Photo safe pencils (for writing notes on the back of photos)
- Dental floss/hair dryer (for removing stubborn photos from any “peel and stick albums”).

Complete an initial “rough sort” by sorting your photos by decade, using shoe boxes to contain each decade.

Next, go through each “decade box” and fine-tune your sort. I recommend sorting photos by theme. Some common themes include: Holidays, Travel/Vacations, Sporting Events, School Days, Celebrations, etc. Sorting categories are based on both your personal preference and the content of your particular collection.

As you complete the fine-tuned sort, implement the “ABC’S Method” (developed by the Association of Personal Photo Organizers) to determine which photos to throw away, pass along to others, archive in boxes, and set aside for display/sharing:
- A Photos: A stands for Album. These are your most important and cherished photos; to be displayed in an album, frame, and/or shared online with others;
- B Photos: B Stands for Box. These photos are important enough to keep, but not worthy of displaying necessarily; to be stored in archival quality boxes;
- C Photos: C Stands for Can (as in Trash Can!). These photos are not worthy of keeping; to be thrown away (blurry, unflattering) or given to others (duplicates);
- S Photos: S Stands for Story. These photos that might seem unimportant at first (for example, an older photo of a random house), but actually tell an important family story (the photo is the house in which your grandfather grew up).

Try to move as quickly as possible during the sorting process and avoid reminiscing. There will be plenty of time for that once your project is complete!

In my next post, we’ll discuss the ways in which you can safeguard your print photo collection once the organization process is complete.

Want to learn more about Natalie Gallagher and Refined Rooms? Visit www.RefinedRoomsLLC.com.

Refined Rooms LLC is a proud member of the Association of Personal Photo Organizers!

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Tag Archives: APPO

Beyond the Gallery Wall: Creative Photo Display Ideas

1. Mixed Photos and Accessories Wall

2. Wire and Clips Display

3. Plank-Mounted Frames

4. Photo Collage Wallpaper

5. Wrap-Around-The Corner Photo Display

6. Heart-Shaped Collage

Managing Your Print Photo Collection: Step 1 – Organize

PAPER REFINEMENT SERIES

ORGANIZING YOUR PRINT PHOTOS